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BATTLE CREEK COMMUNITY FOUNDATION PRIVACY POLICY

PURPOSE

The Battle Creek Community Foundation has created this privacy statement in order to demonstrate its firm commitment to the privacy of BCCF donors and website users. The following paragraphs describe the Foundation’s information gathering and dissemination practices. The privacy statement may change at any time; any changes will be posted on this page. Should there be additional questions, comments or concerns please contact:

Battle Creek Community Foundation

32 West Michigan Avenue, Suite 1

Battle Creek, MI 49017
bccf@bccfoundation.org
269.962.2181

The following topics describe how the Battle Creek Community Foundation uses information voluntarily submitted by its donors and other visitors to this site:  www.bccfoundation.org.

 

POLICY

E-Mail Privacy

Donors, volunteers, employees, etc. e-mail addresses will only be used within the Battle Creek Community Foundation. The BCCF does not share, sell or rent e-mail addresses to anyone outside the organization. If you do not wish to receive e-mail correspondence, please e-mail your request to bccf@bccfoundation.org or call the BCCF Ambassador Manager at 269.962.2181.

 

Use of IP Addresses and Cookies

A unique number called an IP address identifies every computer on the Internet. Each time an individual connects to the Internet their machine is assigned an IP address. An IP address is a number that identifies each sender or receiver of information that is sent in packets across the Internet. The Battle Creek Community Foundation uses your IP address to help diagnose problems with our server, and to administer the BCCF website.

 

The Foundation also may use “cookies” to collect information about visitors to our website. A “cookie” is a small text file that a website places on an individual’s computer's hard drive to make it easier to use certain site functions or to collect information about their activities on the website. The cookie transmits this information back to the website. Many users do not know that "cookies" are placed on their computers when they visit websites. If a person wants to prevent this from happening, they can set their browser to warn them when a website attempts to place a cookie on their computer. Please note that if a person disables cookies they may lose some functionality on the BCCF website.

 

The Foundation may also collect certain demographic information about visitors to the BCCF website through the use of cookies. The Foundation only uses this data to improve the overall website and for internal business purposes.

 

Site/Event/Volunteer Registration Forms

The Battle Creek Community Foundation website and “Constant Contact” registration forms or other forms used, require users to give us contact information (such as name and e-mail address), method of payment, and demographic information. The Battle Creek Community Foundation may use customer contact information from the registration forms to send the user information about the Foundation. The customer's contact information is also used to contact the visitor when necessary. Information regarding method of payment is collected for gifts/donations and registration for events.

 

Grantmaking and Scholarship Electronic Applications

To fulfill our charitable mission the Battle Creek Community Foundation provides grant opportunities.  BCCF requires personal organizational information from prospective grantees in connection with our grantmaking activities.

 

When completing an application form for one of our funding opportunities, grantees may be asked for personal information. The personal organizational information provided will be used by the BCCF to manage its relationship with you, dissemination of organizational information, determine grantmaking decisions and implement approved awards. 

 

At times, we may offer you the opportunity to receive additional information about our activities. You may opt out of this at any time by contacting us.

 

Information you supply in connection with a grant application and any funding arising from that application will be treated in confidence and in accordance with the BCCF Statement of Confidentiality.

 

To be considered for a BCCF scholarship, students are required to submit data to us electronically via the BCCF website scholarship management software. Types of personally identifiable information may include, but are not limited to: your full name, address, phone, email and academic information. Your academic information may include the name and location of your high school, previous or anticipated high school graduation date, scholastic honors, extracurricular activities, colleges applying to, accepted at and/or attending, course/program pursuing, anticipated career goals, , transcripts, letters of recommendation, standardized test scores (i.e. SAT), previous or anticipated college graduation date, and a personal essay. Additional types of information may include the following information about your parent(s): their full name, home address, phone, occupation or employers and income.

 

Actual information we collect varies based on the scholarship you apply for and your student status as a high school senior, college student or graduate student. The BCCF processes the information provided only for the purpose for which it was collected, which here is in consideration for awarding scholarships to the chosen applicant(s) in accordance with program parameters. All information entered during the application process including any additional materials or information submitted to us in consideration for scholarship money is automatically saved in the BCCF software system for your convenience. Even if the application is abandoned or not submitted, the information you provide is electronically retained and stored as part of your user account and continues to be subject to this Privacy Policy for one year until the data is destroyed.

 

BCCF may use applicant contact information submitted to us through this online application to confirm receipt of the application, to gather more information if there are questions regarding the application, to send notification regarding the application status, or for communication necessary to administer the scholarship program. When applicants send email or other communications electronically to us, the BCCF may retain these communications to process inquiries or to respond to requests/questions. Entering data into the system is at the applicants own risk. The BCCF cannot and does not guarantee that technical errors or other data-related issues will not occur that could impact the site, privacy or submittal. However, we and our software partners will make all reasonable efforts to try to avoid this from happening or to address any issues within a reasonable time upon our becoming aware of them. None of the information that provided in the application or in supporting materials, including an applicants or their parent(s) contact information shall be distributed, sold, shared, or otherwise provided to any third parties without the individuals signed consent.

 

External Links

The BCCF website contains links to other external websites that do not fall under the bccf.org domain. BCCF is not responsible for the privacy practices or the content of such external websites. If you choose to follow such links to external websites, you do so at your own risk.

 

Surveys

BCCF online surveys ask respondents for contact information (such as e-mail address) and demographic information (such as zip code and age). The BCCF also may use contact data from its surveys to send information about the Foundation.

 

Children
The BCCF website is not directed to children and we will not knowingly allow anyone under the age of 13 to provide us with any personal Information. Children always should get permission from their parents before sending any information about themselves (such as their names, email addresses and phone numbers) over the Internet.

 

Security

This BCCF website has security measures in place to protect the loss, misuse and alteration of the information under the Foundation’s control.

PDF version can be downloaded HERE.

 

Adopted:  September 27, 2016

 

 

32 West Michigan Avenue, Suite 1  Battle Creek, Michigan 49017 p: (269) 962-2181 f: (269) 962-2182

NS SealConfirmed in Compliance with National Standards for U.S. Community Foundations

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